Position: Event Planning Project Manager
Location: 90% Remote; 10% In-Person on Event Dates (primarily in CA)
About Us
Behl Events is a wedding and special event planning, design, and coordination firm dedicated to creating thoughtfully curated experiences. With an unparalleled reputation, we consider every detail to produce events of timeless luxury and sophisticated elegance. Clients are guided through the planning process with expert advice, imaginative vision, and a warm smile at every turn—making the journey as memorable as the celebration itself. Based in California, we serve clients worldwide.
Job Summary
We are seeking a highly organized, detail-oriented, tech-savvy and proactive Project Manager to join our growing event planning team. This person will support our lead planners in all aspects of wedding planning—from initial consultation through to day-of execution.
The ideal candidate excels in communication, project management, and problem-solving, and has a passion for creating meaningful and memorable events. This role is designed to provide a strong foundation in strategic planning and event production, with the long-term goal of preparing the Project Manager to lead clients independently.
Position Details
- Job Type: Part-Time (25 hours/week, Monday–Friday, 5 hours/day)
- Base Salary: $30,000 annually
- Additional Compensation: Paid separately for day-of event coordination (as assigned)
- Growth Potential: In the future, upon approval and demonstrated readiness, managing your own clients may become an additional responsibility with separate compensation.
Responsibilities
- Facilitate consistent communication and task coordination between lead planners
- Maintain records of key tasks and action items to ensure team accountability and progress
- Respond to sales emails in a timely, professional manner and track all inquiries
- Manage Instagram content calendar and coordinate with lead planners to ensure on-time posting
- Assist lead planners in developing internal planning resources and client tools
- Proactively identify and resolve information gaps across planning workflows
- Support lead planners and clients in building budgets, design concepts, and planning materials
- Input and update client and vendor information in internal databases with accuracy and consistency
- Research vendors, conduct outreach, and organize proposals for client review
- Track planning progress and vendor booking status across all clientele
- Create and maintain comprehensive event timelines and production schedules
- Coordinate directly with vendors, such as caterers, florists, photographers, and entertainers
- Manage on-site event logistics and resolve issues as they arise
- Deliver excellent customer service and uphold client satisfaction from start to finish
Qualifications
- Exceptional organizational and time management skills
- Strong written and verbal communication skills, with an emphasis on crafting clear, professional emails and client-facing correspondence
- Tech-comfortable and confident navigating digital tools, with expertise in Google Workspace and working knowledge of WordPress
- Self-starter with the initiative to take ownership of tasks and follow through independently
- Ability to manage multiple projects and meet tight deadlines
- Ability to work collaboratively on a small team and maintain strong, healthy communication
- Creative problem-solving skills and keen attention to detail
- Flexibility to work evenings and weekends as required
- Car or reliable transportation required
- Proven experience in event planning, ideally in weddings or private events, preferred
- Bachelor’s degree required
Benefits
- Competitive salary
- Opportunities for growth and professional development
- Creative, collaborative work environment
- Remote work flexibility
We invite enthusiastic and dedicated individuals with a passion for creating beautiful weddings to apply and join our team. To apply, please email your resume and a brief cover letter to admin@behlevents.com with the subject line “Behl Events Project Manager Application”. In your cover letter, please share a bit about your background, what excites you about this role, and anything else you’d like us to know about your experience. Applications will be reviewed on a rolling basis.
