Position: Day-of Coordination Assistant
Location: Primarily seeking applicants based in Bay Area, CA. Applicants based in Southern California and New York encouraged to apply.
About Us
Behl Events is a wedding and special event planning, design, and coordination firm dedicated to creating thoughtfully curated experiences. With an unparalleled reputation, we consider every detail to produce events of timeless luxury and sophisticated elegance. Clients are guided through the planning process with expert advice, imaginative vision, and a warm smile at every turn—making the journey as memorable as the celebration itself. Based in California, we serve clients worldwide.
Job Summary
We are seeking personable, proactive, and reliable Day-Of Coordination Assistants to join our event team and help execute weddings and events with excellence. This role is focused solely on event-day support—perfect for individuals who enjoy hands-on, fast-paced work. The ideal candidate is a quick thinker, collaborative team player, and calm problem-solver who thrives on their feet and is excited to contribute to a memorable and well-run event day.
Position Details
- Job Type: Freelance / Part-Time, Event-Based
- Hours: As needed per event (mostly weekends; hours vary per event)
- Compensation: $20/hour during training, increasing to $25/hour after completion of training
- Location: Primarily Bay Area, CA with some events in Southern California and worldwide
Responsibilities
- Assist with venue setup, guest logistics, and event coordination as directed by the lead planner
- Execute assigned tasks efficiently and communicate with the lead planner for next steps
- Help manage the event timeline and troubleshoot issues in real time
- Support vendors with load-in/load-out and provide general assistance as needed
- Maintain a positive, professional presence in client-facing and guest-facing situations
- Contribute to the overall smooth execution of each event, from arrival to teardown
Qualifications
- Clear communicator with a friendly and professional demeanor
- Comfortable interacting with clients, guests, vendors, and teammates
- Able to follow instructions and adapt in a fast-paced environment
- Strong problem-solving skills and ability to stay calm under pressure
- Reliable, punctual, and detail-oriented
- Able to stand for long periods and work on your feet
- Car or reliable transportation required
- Able to lift and carry up to 25 lbs as needed during event setup and breakdown
- Prior event experience not required—ideal backgrounds include:
- Hospitality, restaurant, or catering roles
- Retail, customer service, or front desk positions
- Campus tour guides, theater crew, or similar fast-paced team environments
Benefits
- Competitive hourly compensation
- On-the-ground event experience with a leading planning team
- Insight into high-end event execution and vendor collaboration
- Supportive, team-oriented work environment
We invite enthusiastic and dedicated individuals with a passion for supporting the coordination of beautiful weddings to apply and join our team. To apply, please email your resume and a brief cover letter to admin@behlevents.com with the subject line “Behl Events Day-of Coordination Assistant Application”. In your cover letter, please share a bit about your background, what excites you about this role, and anything else you’d like us to know about your experience. Applications will be reviewed on a rolling basis.
